MURRIETA MEN’S GOLF CLUB
By-Laws
A. To promote and hold such social and recreational activities as the general membership may desire.
B. To cooperate and comply with the general rules and regulations of the MMGC, except where local rules apply.
A. Active membership is limited to men, minimum age of forty (40), who agree to abide by and support the By-Laws and standing rules of this organization. Membership is from January 1st through December 31st of each year.
B. Single membership dues for the MMGC and the SCGA may be paid anytime after October 1st. Dues are delinquent after December 15th and may be subject to a late fee. Dues are necessary by the date noted to allow finalizing of the each year’s membership to the SCGA. Annual dues fee will be reduced by 40% for new members joining after July 1 of that year.
C. Members will be automatically suspended for failure to pay dues, which are due no later than December 15th. After official notification by the Treasurer, members suspended shall be ineligible to participate in all member activities until dues are paid.
D. The Board of Directors will have the right to rescind the membership of any member who exhibits illegal, abusive or any other disruptive behavior regarding Club activities. Information regarding such behavior may come from Club members or outside agencies.
A. The elected officers of this organization shall consist of President, Vice-President, Secretary, Treasurer, Tournament Chairman, Membership/Handicap Chairman, Editor and Information Services Chairman. These officers shall be active playing members of this organization.
B. The officers appointed by the President with the approval of the elected officers shall be Social Chairman, Sunshine Chairman and Rules Chairman.
C. The term of office shall be one (1) year.
D. All vacancies in office, except the President, shall be filled by appointment of the President with approval of the Board of Directors.
Article V – Duties & Responsibilities of Elected Officers
A. The President shall:
1. Preside at all meetings.
2. Be ex-officio member of all committees, except the nominating committee.
3. Guide and generally supervise all activities and policies of this organization.
4. Appoint Chairmen of any committees deemed necessary.
5. On an annual basis, appoint a qualified club member to prepare a reconciliation of a current bank statement with the current financial statement and report the results to the Board.
B. The Vice-President shall:
1. In the absence or inability of the President, have and perform the powers and the duties prescribed for the President.
2. Succeed the President should the office become vacated during the regular term.
3. Assume any other duties requested by the President.
C. The Secretary shall:
1. Record and keep minutes of the monthly General Meetings and Board meetings.
2. Be responsible for all correspondence at the direction of the President and Board of Directors.
3. Be custodian of the Club’s personnel files.
4. Record in chronological order all motions approved by the membership and submit an annual summary of same to the President to place in the organizational files.
5. Conduct meetings in the absence of the President and Vice-President.
D. The Treasurer shall:
1. Prepare an annual budget.
2. Prepare the monthly financial statement and budget results and any other special financial reports requested by the Board.
3. Maintain a checkbook register. This register shall provide a detail of all deposits and payments made, date of the transaction, along with complete information about the nature of the transaction.
4. Perform a monthly reconciliation of the bank statement with the checkbook register.
5. Provide copies of the budget and financial statements monthly to the Board and any active member who requests them.
E. The Tournament Chairman shall:
1. Schedule and supervise all tournaments.
2. Prepare a calendar of events to be approved by the Board of Directors.
3. Distribute prizes and awards and give results of all Club tournaments.
4. Make a selection of prizes with approval of the Board of Directors.
5. Keep a record of tournament funds, to include monies paid in or out for awards or prizes, to be submitted to the Treasurer.
6. Have authority to settle all disputes resulting from play under the USGA Rules of Golf.
F. The Membership & Handicap Chairman shall:
1. Be responsible for verifying handicaps and communications for all members in accordance with SCGA, USGA and MMGC rules and regulations.
2. Maintain a current roster of members.
3. Receive and process applications for membership.
4. Give each new member a copy of the By-Laws upon notification from the Treasurer of paid-up dues.
5. Be prepared to discuss the rules upon request of the membership and permission of the President.
6. Provide information as to rules or general membership handicap information to the Information Services Chairman for posting on the website.
G. The Publications Editor shall:
1. Prepare and distribute the Forecast newsletter as required.
2. Include the upcoming year’s tournament schedule in the Forecast upon receipt from the Tournament Chairman.
3. Publish the current year’s member list in the Forecast at the beginning of each year.
4. Assist in the preparation and publication of special events forms and flyers.
5. Update member changes to the roster on the website.
6. Post on the website the monthly newsletter, any flyers, and photos of members or events.
7. Prepare annually a member information booklet containing general information about the club and a roster of the members.
H. The Information Services Chairman shall:
1. Maintain all portions of the website not maintained by the Editor.
2. Maintain the files for the bylaws, tournament rules and the match play rules. Provide updates as necessary.
3. Communicate via email, pertinent information as required to members with email addresses.
4. Maintain a schedule of reports required of board members along with the dates they are due.
A. The Social Chairman shall:
1. Prepare refreshments for the monthly meetings.
2. Coordinate any special event or activity that is assigned.
B. The Sunshine Chairman shall:
1. Notify the Editor of any illness or deaths.
2. Send Sympathy and Get Well cards to members and relatives.
Article VII – Government and Management
The control and management of the affairs, funds and property of this organization shall be vested in a Board of Directors consisting of the elected officers of this organization as outlined in Article IV, plus the Immediate Past President.
A meeting of all members shall be held on the second Saturday of each month at Golf Knolls Recreation Area. At the discretion of the Board of Directors, this date shall be subject to change in case of holiday or inclement weather.
Special meetings may be called by the Board of Directors, and the membership so advised, one week in advance.
Official business cannot be transacted at a general meeting unless one quarter of the active membership in good standing is present.
A quorum of the Board of Directors shall be at least four (4) members of the Board of Directors.
Election of officers shall be held annually. Nominations for each office shall be made by a nominating committee of three (3), appointed by the Board of Directors, with at least one candidate for each office. Each candidate must have been a member of this organization for at least six (6) months prior to the election.
The slate of nominees shall be presented at the second Saturday in October meeting.
Following the reading of the slate by the nominating committee, the President shall call for nominations from the floor.
Consent of the nominee shall be obtained before nominations are made.
After the ballots are counted by the election committee, the new officers are to be sworn in. Newly elected officers shall assume their duties as of January 1st.
Any article may be amended by submitting a written proposal to the Board of Directors.
With the approval of the Board, the amendment will be presented to the general membership for a vote.
Two-thirds vote of those members present is required to amend.
Robert’s Rules of Order (Revised) shall be the authority in all questions of Parliamentary Law not covered by these By-Laws.
Article XI – Major Tournaments
Deleted and moved to Tournament Rules by Amendment of August 2005.
As determined by the Board of Directors.
Article XIII – Authorized Check Signers
Any officer may be authorized to be a signer on the Club checking account. Two signatures on each check are required.
Amendment (October 1999)
A new requirement from the SCGA that each club furnish a list of officers for each coming year, no later than November 1st necessitated holding election of officers at an earlier date than formerly noted in the By-Laws. Previously, Article VIII called for elections to be held at the December General Meeting. It is now necessary that this be moved up to the October meeting. Article VIII has been revised accordingly.
Amendments (February 2002)
Eliminated the Second Vice-President requirement in Article IV, Section. A.
Revised Article XI, Paragraph 3 to low net winners in each flight, instead of “A” flight only.
Amendments (January 2004)
Added Article XIII specifying authorized check signers for the club’s checking account.
Amendments (July 2004)
Added Editor as an Elected Officer (Article IV, Section A: Article V Section G: and Article VII).
Eliminated the position of Rules Chairman. Transferred the responsibilities to the
Tournament Chairman, & the Membership & Handicap Chairman. (Article V, Section E 6, and Article VI, Section F 5).
Revised the Treasurer’s duties. (Article V, Section D 4)
Re-defined a quorum of the Board of Directors. (Article VII).
Amendments (August 2005)
Delete Article XI of the bylaws and incorporate all tournament rules in the Tournament Rules Document.
Amendment (September 2006)
Change Article V to revise duties of members of board of directors and add new board position, Information Services Chairman.
Amendments (November 2006)
Change Article XIII to authorize all officers to be check signers on the club bank account.
Amendments (July 2009)
Add Item # 5 to Article V, Section A.
Revise Article V, Section D items 1 through 5.
Amendments (February 2010)
Revise Article III, Section B. Delete Article III, Section C. Move & revise Article III Section D to Section C. Add new Article III Section D.