Murrieta Men’s Golf Club

By-Laws

 

 

 

 

Article I – Name

 

The name of this organization shall be the Murrieta Men’s Golf Club, a non-profit organization.

 

Article II – Objectives

 

The objectives of this organization are to promote, foster, regulate, develop and conduct amateur golf activities among members of the organization and

 

A.        To promote and hold such social and recreational activities as the general membership may desire.

 

B.        To cooperate and comply with the general rules and regulations of the MMGC, except where local rules apply.

 

Article III - Membership

 

A.        Active membership is limited to men, minimum age of forty (40), who agree to abide by and support the By-Laws and standing rules of this organization.  Membership is from January 1st through December 31st of each year.

 

B.        Single membership dues for the MMGC and the SCGA may be paid anytime after October 1st.  Dues are delinquent after December 10th and may be subject to an SCGA late fee.  Dues are necessary by the date noted to allow finalizing of the new year’s membership to the SCGA.

 

C.        Multi-Membership.  Those who belong to other clubs are required to pay the annual SCGA fees for the Primary and Secondary club(s), along with those clubs’ annual fees.  This SCGA fee for each and all clubs is a requirement of the SCGA and not of the individual clubs.  The SCGA will assign Primary and Secondary clubs by alphanumerical code only.  The clubs cannot request or make the selection.

 

D.        Members will be automatically suspended for failure to pay dues which are due no later than December 10th.  After official notification by the Treasurer, members suspended shall be ineligible to participate in all club activities until dues are paid.

 

Article IV – Officers and Board of Directors

 

A.        The elected officers of this organization shall consist of President, Vice-President, Secretary, Treasurer, Tournament Chairman, Membership/Handicap Chairman and Editor.  These officers shall be

active playing members of this organization.

 

B.        The officers appointed by the President with the approval of the elected officers shall be Social Chairman, Sunshine Chairman and Rules Chairman.

 

C.        The term of office shall be one (1) year.

 

D.        All vacancies in office, except the President, shall be filled by appointment of the President with approval of the Board of Directors.

 

Article V – Duties and Responsibilities of Elected Officers

 

A.        The President shall

 

            1.         Preside at all meetings.

            2.         Be ex-officio member of all committees, except nominating committee.

            3.         Guide and generally supervise all activities and policies of this organization.

            4.         Appoint Chairmen of committees deemed necessary.

 

B.        The Vice-President shall

 

1.         In the absence or inability of the President, have and perform the powers and the duties prescribed for the President.

            2.         Succeed the President should the office become vacated during the regular term.

            3.         Assume any other duties requested by the President.

 

C.        The Secretary shall

 

            1.         Record and keep minutes of the general monthly meetings and Board meetings.

            2.         Be responsible for all correspondence at the direction of the President and Board of Directors

            3.         Be custodian of the Club’s personnel files.

            4.         Record in chronological order all motions approved by the membership and submit an annual summary of same to the President to place in the organizational files.

            5.         Conduct meetings in the absence of the President and Vice-President.

 

D.        The Treasurer shall       

 

1.         Receive and be accountable for all monies and make all disbursements at the direction of the Board of Directors.   

            2.Keep an itemized account of all receipts and render monthly and annual reports of same.

3.         Deposit funds of the organization in the name of and to the credit of the organization in a bank selected by any two (2) of the following: President, Vice-President or Treasurer.

 

4.         On an annual basis, the President shall appoint a member of the Board of Directors to be present at a reconciliation of a current bank statement with the current financial statement.  That Board member shall report the result of the reconciliation to the Board of Directors.

 

E.         The Tournament Chairman shall

 

            1.         Schedule and supervise all tournaments.

            2.         Prepare a calendar of events to be approved by the Board of Directors.

            3.         Distribute prizes and awards and give results of all Club tournaments.

            4.         Make a selection of prizes with approval of the Board of Directors.

            5.         Keep a record of tournament funds, to include monies paid in or out for awards or prizes, to be submitted to the Treasurer.

6.         Have authority to settle all disputes resulting from play under USGA Rules of Golf.

 

F.         The Membership/Handicap Chairman shall

 

1.         Be responsible for verifying handicaps and communications for all members in accordance with SCGA, USGA and MMGC rules and regulations.

            2.         Maintain current roster of members.

            3.         Receive and process applications for membership.   

            4.         Give each new member a copy of By-Laws upon notification from Treasurer of paid-up dues.

5.         Be prepared to discuss the rules upon request of the membership and permission of the President.

 

G.        The Editor shall

 

            1.         Prepare and distribute the “Forecast” newsletter as required.

            2.         Include the upcoming year’s tournament schedule in the Forecast upon receipt from the Tournament Chairmen.

            3.         Publish the current year’s member list in the Forecast upon receipt from the Membership/Handicap Chairman.

            4.         Assist in the preparation and publication of special events forms and flyers.

            5.         Update member changes to the roster on the website.

           

Article VI – Duties of the Appointed Committee Chairmen

 

A.        The Social Chairman shall

 

1.         Prepare refreshments for the monthly meetings.

            2.         Coordinate any special event or activity that he is assigned.

 

B.        The Sunshine Chairman shall

 

            1.         Notify the Editor of any illness or deaths.

            2.         Send Sympathy and Get Well cards to members and relatives.

 

Article VII – Government and Management

 

The control and management of the affairs, funds and property of this organization shall be vested in a

Board of Directors consisting of the elected officers of this organization as outlined in Article IV, plus the

Immediate Past President.

 

Meeting of all members shall be held on the second Saturday of each month at Golf Knolls Recreation

Area.  At the discretion of the Board of Directors this date shall be subject to change in case of holiday or

inclement weather.  Special meetings may be called by the Board of Directors and the membership so

advised one week in advance.  Official business cannot be transacted at a general meeting unless one

quarter of the active membership in good standing is present.  A quorum of the Board of Directors shall be

at least four (4) members of the Board of Directors.

 

Article VIII – Nomination and Election of Officers

 

Election of officers shall be held annually.  Nominations for each office shall be made by a nominating

committee of three (3), appointed by the Board of Directors, with at least one (1) and no more than two (2)

candidates for each office.  Each candidate must have been a member of this organization for at least six (6)

months prior to the election.  The slate of nominees shall be presented at the second Saturday in October

meeting.  Following the reading of the slate by the nominating committee, the President shall call for

nominations from the floor.  Consent of the nominee shall be obtained before nominations are made.  After

the ballots are counted by the election committee, the new officers are to be sworn in.  Newly elected

officers shall assume their duties as of January 1st.

 

Article IX – Amendments

 

Any article may be amended by submitting a written proposal to the Board of Directors.  With the approval

of the Board, the amendment will be presented to the general membership for a vote.  Two-thirds vote of 

those members present is required to amend.

 

Article X – Rules of Order

 

Robert’s Rules of Order (Revised) shall be the authority in all questions of Parliamentary Law not covered

by these By-Laws.

 

Article XI – Major Tournaments

See August 2005 Ammendment

 

A.        The major tournaments are the President’s Cup, the Club Championship and the Tournament of

Champions.

 

 

B.        Eligibility to compete in these tournaments shall be as follows:

 

            1.         Must have played in at least three (3) club tournaments.

            2.         Must have established an official current SCGA handicap index.

 

C.        The following procedure will be the format in selecting the winners of the Club Championship and

President’s Cup:

 

            1.         The low gross scorer will be awarded the Club Championship trophy and also a personal trophy or plaque.

2          The low net winner in each flight will be awarded a trophy or plaque.  Second and third place winners in each flight will be awarded prize money only.

3.         The President’s Cup winners will be the low net scorers in each flight.  They will receive a trophy or plaque.  Second and third place winners in each flight will receive prize money only.

 

D.        For the Tournament of Champions, only the first place low net winners in each flight and the Putting Contest winner will be awarded prize money.  There will be no second or third place payoffs.

 

Article XII - Annual Dues

 

As determined by the Board of Directors.

 

ARTICLE XIII – Authorized check signers for the MMGC checking account.

The following officers are authorized to sign checks on the club’s bank account:

 

            President

            Vice President

            Secretary

            Treasurer

            Tournament Chairman

 

 

Two signatures on each check are required. 

 

 

 

Amendment (October 1999)

 

A new requirement from the SCGA that each club furnish a list of officers for each coming year, no later than November 1st necessitated holding election of officers at an earlier date than formerly noted in the By-Laws.  Previously, Article VIII called for elections to be held at the December General Meeting.  It is now necessary that this be moved up to the October meeting.  Article VIII has been revised accordingly.

 

Amendments (February 2002)

 

Eliminated the Second Vice-President requirement in Article IV, Paragraph A.

Revised Article XI, Paragraph 3 to low net winners in each flight, instead of “A” flight only.

 

Amendments (January 2004)

 

Added Article XIII specifying authorized check signers for the club’s checking account.

 

Amendments (July 2004)

 

Added Editor as Elected Officer (Articles IV. A., V. G and VII).

Eliminated position of Rules Chairman, transferring responsibilities to Tournament Chairman and                  Membership/Handicap Chairman (Articles V. E. 6 and VI. F. 5).

Revised Treasurer’s duties (Article V. D. 4)

Redefined quorum of the Board of Directors (Article VII).

 

Amendments (August  2005)

 

Delete Article XI of the bylaws and incorporate all tournament rules in the Tournament Rules Document